3 Easy Ways to Improve Business Time Management and Organization

Posted on January 3, 2017

Two of the greatest challenges to small businesses are money and time management. A conversation with your accountant may help organize finances better, but organizing time frequently falls on your shoulders alone. The old adage, “Time is money,” has been around forever because it is true. The more time you waste with frivolous behaviors that yield no positive results, the less time you have left to focus on the things you know make you money: marketing, brand building, and customer service.

With all that in mind, and a healthy desire for stress reduction too, these three tips for time management and organization in your small business can help you improve productivity and increase profitability more than you imagine.

Tip #1 – Get Everyone on the Same Page

Whether you split your company up into departments or only consist of one team all working on the same project together, keeping lines of communication open and making sure everyone understands their role is essential for time management.

Instead of each employee using a separate calendar or task app, use only one that allows everyone to access the master plan for the project at the same time. This means no more wasted time because of miscommunications about who is doing what and when. Each task will be assigned to one or more people and have a deadline attached to it. Progress can be tracked any time.

Tip #2 – Outsource Cumbersome Tasks

Although employees can handle most basic tasks outside of their area of expertise, some things like maintaining the company website or answering customer service phone calls should be handled by someone with more knowledge of the best practices. Freelance designers and developers can be found everywhere online and paid on a per-job basis. Professional telephone answering services like First Answering Service charge a monthly fee to have an experienced phone operator field all your incoming calls.

Outsourcing allows you to use your time more wisely on things that will directly affect the day-to-day function of your small business.

Tip #3 – Always Use Goals, Deadlines, and Incentives

Every person in the company or department should understand the end goal of a project or even the week. If you want to sell 1000 hats by the end of the month, use a visible representation of that deadline where people can see it. This motivates and keeps everyone organized. Time is used more wisely when the end is in sight. Offering incentives for exceptional productivity or for keeping on track with the goal can definitely inspire employees to work more diligently.

Time management is closer to people management than you might think. After all, time goes by on its own whether you or your employees are on task or not. Maintaining open lines of communication, outsourcing jobs you or your office are ill-equipped to handle, and maintaining an air of excitement about meeting deadlines helps everyone stay organized more easily.

 

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